Staying up to date, communicating, bringing together distributed teams – data distribution may be key to all these processes for 21st-century business. Unless special measures are taken, data distribution may quickly become cumbersome and create huge legal problems.
Consider a simple, but sensitive case – the screening of users’ personal documents. With the rise of ecommerce and various trades and exchanges, requiring a document is the norm. However, leaking those documents, or even sending them unencrypted for internal communication, can be a disaster. Imagine a company leaking clearly readable passports simply because they were distributed through internal emails as completely unencrypted attachments.
Savvier companies will take extra measures to promote privacy, respect legal constraints, and avoid copyright infringement. They understand the risks of simply letting employees rely on the typical channels of Internet communication.
Businesses, therefore, have to set aside expenses and build infrastructure for data distribution to satisfy the requirements of confidentiality and safety. Subscription services such as Dropbox and other communication tools for large-scale data sharing quickly increase expenses, especially for larger teams. Depending on the type of service, the capacity, and the size of the team, costs may range between roughly $5 and $20 per user per month for a relatively basic data and file distribution service
Of course, all that storage creates an extra set of problems inherent to cloud-based storage. Data giants have taken over the field, but they are not necessarily offering the best solution. This is one of the reasons why Dropbox started building its in-house data infrastructure, instead of relying on Amazon Web Services. Dropbox has been successful in its business, earning more than $380 million in the first quarter of 2019,